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Hamlin County Sheriff’s Office

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Hamlin County Sheriff’s Office

Sign in

Use your staff username and password to see schedules, timesheets and tasks.

For security, you’re signed out 12 hours after signing in.

Clear schedule

Removes a rotation’s shifts from the schedule. Appointments and events stay.

Holiday rotation

Thanksgiving, Christmas Eve and Christmas Day. The holiday crew replaces the normal rotation that day, whether the normal rotation had them working or not. Each year the teams move one holiday: Thanksgiving → Christmas Eve → Christmas Day → back to Thanksgiving.

Who works each holiday in
HolidayDay (AM On Call)Work (Night On Call)

Change a name here if someone leaves. The other years follow from this one.

Shift times
Day shift – Evening/night shift –
Put on the schedule

    New shifts take the category of the rotation shifts they replace, or Admin if there weren’t any. Shifts added by hand are left alone. You can still change any of these on the schedule.

    Apply squad rotation

    The rotation covers two work periods (56 days). At the start of each rotation, deputies who change squads trade places with a deputy in the other squad. The shifts are added as Admin shifts, so only admins see them until you use Make All Admin to Pending and Make All Pending to Active.

    Which deputies are staying in the same squad, and which are changing?
    PositionSquadLast rotationStaying or changingThis rotation

    Shift times

    Work = “Work” and “Work (AM On Call)”. Day = “Day (AM On Call)”. Evening/night = “Work (Night On Call)”. These hours count toward the work period. An end time earlier than the start runs past midnight.

    Days where someone already has a shift on the schedule are left as they are.

    Add to schedule

    Shows as “Day (AM On Call)” or “Work (AM On Call)” on the schedule. Backup for Night Shift: a day-shift employee backing up the night crew; counts their normal shift (8 or 10) with no on-call hours, e.g. “Day (AM On Call) (Backup Night Shift)”.

    Days run 6am to 6am, so a shift starting at 2am belongs to the previous date. An end time earlier than the start runs past midnight.

    Edit Highway Safety entry

    Hours–
    Citations or Arrests
    Warnings

    Saving also updates this day on the employee’s daily log and timesheet. Federal time counts as Highway Safety OT.

    Award amounts

    $
    $

    Spending is Federal time at the overtime rate (hourly rate × 1.5), plus benefits of 7.65% and 8% of that overtime pay.

    Deny vacation request

    The employee sees this on their Vacation page.

    Set a new due date

    For a CentralSquare task, this date replaces the due date from CentralSquare in the staff hub until the task is finished there. The extension request is finished for every manager and admin.

    Ask for an extension

    Your supervisors and admins will get a task with this explanation.

    There was court for this day.

    Did you work court or do any transports for court?

    This is a Wednesday, did you have a 24/7 hours to log?

    You are over your schedule hours.

    Do you have any highway safety time you can put in?

    On Call PDF: Bulletins

    Add any notes for the Bulletins box, one per line (for example “10-09: Saturation Patrol 1800-1900hrs”). Each box holds one printed line, so typing stops when a line is full. Leave boxes blank if you don’t need them.

    Vacation request not accepted

    Vacation time will not be granted during the current work period and must be submitted before the deadline.

    Normal hours must be logged

    Add appointment

    Leave the times blank for an all-day item.

    Add task

    Add recurring task

    days before it’s due

    Add holiday

    Major holidays give 8 extra hours to anyone who works more than 3 hours that day.

    Add person

    Profile picture

    It’s cropped to a square and shown in place of initials.

    Signature

    A picture of their signature (dark ink on white works best). It goes above the signature line when they sign their timesheet.

    The employee number shows on the schedule instead of the name.

    Printed on the On Call PDF (marked “Please do not share”). Only admins and people allowed to download the schedule can see them.

    Lowercase letters, numbers, dots, dashes or underscores. Can’t be changed later.

    Employees see only their own information. Managers see everyone’s. Admins can also manage people and holidays.

    Hourly staff get overtime past 164 counted hours in a work period and need 158. Salaried staff don’t.

    Only admins can see pay rates.

    On the schedule, the end time fills in this many hours after the start time.

    Check Schedule warns when they’re scheduled for less. Blank uses 158.

    On Daily Logs, a Wednesday with Normal hours and no 24/7 hours asks “This is a Wednesday, did you have a 24/7 hours to log?”

    Permissions

    Used for first-year vacation (3.25 hours a month) and anniversary grants (80 hours from the 2nd anniversary, 120 from the 7th).

    Leave balances

    After this date the hub adds 8 sick hours on the 21st of each month (up to 480) and vacation by the rules above, and subtracts medical leave and vacation entered on timesheets. Change these only to correct a balance.

    They’ll choose their own password the first time they sign in.

    Reset password

    Share these sign-in details with them privately. The temporary password won’t be shown again.

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